Sunday, April 17, 2016

S12 Office Productivity Technologies

Office, iWork, Drive, and OpenOffice: 

Which office apps are right for you?



1. How would you decide which application is best for your business?  (Personal opinion)

2. Discover an online tool or app to improve any business's operations.   (Research.  No repeats)

42 comments:

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  2. 1) I would choose an office productivity tool based on a couple different parts of it. User friendliness would be my primary concern. If the program is way too hard to use, then it will cause a lack in productivity within the business. Another part of it would be my own familiarity to a program in addition to other people’s expertise. If you have tons of people that are knowledgeable about the use of the Office Suite, it would be better to use that than teach completely new software. Finally, I would consider the importance of working on documents simultaneously with other. If I needed this, I would favor Office 365, Google Drive, or OpenOffice for that feature. If not, I would consider the iWork suite as Office suite.

    2) I enjoy and constantly use Wunderlist and believe that it could be used to improve business. It is simply a to-do application for browsers, tablets and smartphones; however, I would expand upon its collaborative abilities. The ability to share and comment on other people’s lists and their items as well as the ability to directly message people that you share list with would be useful. As far as opening and closing, the different items on the list can be edited in real time and assigned out. Also, it helps to keep a central list of goals to achieve which can organize the business. You can write who has what hours on there so everybody knows. Along with all the business elements, it also creates a more friendly atmosphere among co-workers as they can post pictures and crack jokes about different items while still keeping track of what needs to be done.

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  3. 1 . I would say google Docs would be a good one because they have many document for a presentation and such more like a reports ,project proposal , brochure , meeting notes and many more but they have many tools to help you out in many of your document like as font and changing the text color and bold out what is important to any corporation and you can let many of your associates to help you out with anything in that document that needs to improve or be deleted in that document and so on that many document can be helpful.

    2 . I would say that the translation document can help out in one way and that way would be that it show that what they are saying on any document with changing that language to english or japanese and many more. The second one would be font because you or someone else can change the font to be like times new roman , impact and many but these had two i pick was to good one because they can help out with how your design will look for other people and to make any corporation to succeed in their work.

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  4. 1. Personally I think Google Docs or spreadsheet, Definitely Gmail, Because on spreadsheet you can manage money and what to dedicate portions of it to, Docs, because you can whip up notes and lists of things to do for the busness, Gmail to communicate between business members and other supporting sources, such as amazon and other services.

    2. Skype or another camera/screen sharing program can help with business meetings and presenting ideas between business members, sharing the screen and conversing ideas and important matters with each other if one member is on a trip or something a program like Skype can help them continue to do a meeting anyway.

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  6. 1. The way I would decide which one of these applications are the best for my business is through asking the people working for me which one they find the easiest and the most experience they have in each one. I personally think Google is the best and easiest to use for a business, and that's what I would choose.

    2. An app that I personally have experience with and feel that would be the best for organizing a business overall is Skype. Through Skype not only can you be informed by your co-workers way faster but you can also host group chats and video call-meetings. I honestly think it would be really interesting to see how having a group chat with all your co-workers and other staff would turn out. Not only could you get information throughout the entire corporation instantly, but you can also joke around and your not on business. This would be a great way to get to know the people your working with as well as process information throughout the entire business at an extraordinary pace.

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  7. 1. I would decide what application is the best by figuring out what app is the easiest and most natural to use, and what can communicate the most information the fastest. Ultimately, I would side with Office if everyone already knew it, or Google otherwise.

    2. One of my favorite apps is Rabbit, which functions similarly to Skype, but is entirely free, can be used with people who do not have accounts, and has an internet browser inside, so that everyone involved can view a window and connect to services like Youtube, Gmail, and any other website. This is great forwarders who do not live by each other, as they can chat and video call with a shared monitor.

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  8. 1: I would decide which application to use for my business based on what's the easiest and most resourceful. Having a lot of employees that all need to know how to do something requires the program to be pretty easy to learn to simplify the whole process. When more people understand the program they are using, operations as a whole run much more smoothly.

    2: I found a useful website called Mint.com that shows you your finances and manage them easily. It is used by small businesses with managing their budgets. It displays all the information you need in a simple, easy to use format. This is a fantastic idea that more businesses should check out to help with their expenses.

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  9. 1) On not only business level but a personal level as well I prefer Drive because it is free, simple, and cloud-based. The fact that multiple users can share and edit documents at the same time puts Drive ahead of other Office apps programs such as Microsoft Office.

    2) Appointlet is an online tool for scheduling client appointments that integrates with your Google calendar which can really simplify and maximize the efficiency of scheduling appointments for free. Businesses such as barber shops, dentist offices, can easily create client schedules that work with your other Google Apps.

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  10. 1. I would say that to pick the app that is good for a business, I would have to do a lot of research on many different apps. I would most likely use both google apps and Microsoft office mainly because it has more functions than google apps do, but I would also use google apps because it is accessible across many different computers.

    2. I think that Slack could be very useful for businesses. My dad actually uses Slack with his company. It is like Skype, but it is messaging only. You can create multiple different chat rooms. It is easy to search for recent messages and you have the ability to @ someone.

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  11. 1)
    I personally would choose to do the one everyone is familiar with so that they can do what they need to do and know how to use the program without asking questions. So if it was google at the time then i would choose google or if it was Iwork then i would choose that it really depends on what is the most popular at the time and if two were equal then i would choose the one i thought would work best in that situation it really is all about the time.
    2)
    A website that i use and would be blogspot it works really well and say you want to do blogs to see what people in your company want to use blogspot is the go to program. While Skype messenger and other things work well they just don't get the same features as you do in blogspot. You can also let them explain why they like that project or thing they want to do and no just one assignment could get chosen like for example people could express that they genuinely like that certain thing and the others can say why they like or dislike the the project or thing the other person chose.

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  12. 1.) id probably choose an app that corresponds to my companies needs like some type of productivity app or something that will promote and benefit my company
    2.)An app that i will personally use and believe will benefit my company would probably be skype, and other social media apps like facebook, instagram, and snapchat because apps like these would promote my company because everyone is on these apps so they'll have to come up on my company and most likely take in interest in it

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  15. 1) I think Google apps are useful in 21st century as we know its cloud based so we can operate how stuff from any computer and from anywhere which means which save alot time, and it can equal amount of apps same as microsoft if not more and and gmail is a lot better than outlook.

    2) I thought Trade gecko is really useful for business like retailing, wholesaling or distributing as TradeGecko is a cloud-based inventory management platform, that makes commerce effortless.

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  16. 1. I would use the applications that are the most simplest to use because I don't want my employees to struggle when using the applications. I would probably pick the google products because everybody uses google since it is the most popular and a lot of schools use it also its free so that is cool and it has many cool applications, but this just might be my bias.

    2. Dropbox is a really useful app I have used it transfer files its really good so you can do stuff from other computers. Also when someone uses your referral you get an extra 2 gig byte for every person you refer. Also you can get files also a lot of people already have an account so it will be easy to transfer files to people since most people already have an account.

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  17. 1. An application that benefits the business profit the most, or makes it easier for the business to profit. It needs to be easy to use, this will make work for employees significantly less stressful. The app needs to smooth out all the rough edges of working at the business.

    2. I would certainly use Google Drive for my company. It's easy to use, it's cheap, and everything is on the cloud. Having everything in the cloud makes it so much easier to connect to any document-editing it forwarding or downloading it. Everything that Drive has is designed for a company that constantly creates documents and exchanges them back and forth. It even has slides that can help employees create presentations for conferences. The other apps help too, Google Drive would easily be my first choice for an app that assist a business.

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  18. 1. Deciding which set of applications would be correct for my business would depend on multiple things. I would base it on cost, what things the apps can do, which operating systems certain apps work on, how efficient they are on the computer (essentially how slow can the computer be and still be able to run the programs well without lagging, crashing, etc.) and which is the easiest to use and requires the least training.

    2. A great online thing that is amazingly helpful for any business is SquareSpace. It is fairly cheap(for a business) and allows you to easily create a graphically amazing website without even having to know any coding. They have many easy to use templates which can allow your website to look great, and can even host your website for you.

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  19. 1.To decide what application I would use for my business, would be a combination of personal experiences and the recommendations of others. Personal experience is the most reliable, as you know what you're getting yourself into and what your getting. Recommendations and opinions of your workers are also important, knowing what your employees want and don't want out of your company's business applications are important to keeping everyone happy and willing to use them. If your employees don't like the applications, they won't use them.

    2. Probably the most practical app to help any business would be youtube, with videos of everything you could need, including tutorials on everything you could think of for a business environment, to opinions on products and services. It wouldn't be a new or foreign application for most as it's used by almost every one. Ask people who you think you would hire for a job if they have heard of, or used youtube before and just about everyone would say yes.

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  20. 1. The most important part of an application that is going to centralized for a business would have to its functionality and compatibility with the work that the business does. Communication is what hold the company together, and an app or system that does that creates an effectively functioning team.

    2. The app Cisco Spark seems to be a reliable app that connects the entire company together effectively. You can send and receive business files and even start a face-to-face meeting with the screen sharing feature. You can use this feature, Cisco Spark, on your mobile, computer, or browser. "The bottom line: Less email. More agility. Better teamwork."

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  21. 1. To decide which application would be best for business you would first have to decide what apps will let you promote your business at least in your community. One app that you can use would be instagram. It is social media that does promotion posts every now and then and millions of people use this app and will see this promotion. The business can have its own page that people can follow and they can look at what your business does and any other important facts about the business.

    2. Again, I would use instagram because of its wide use around the world and it is a great way to get the business out there into the world. Although it may not improve the business technology wide it will improve the amount of money going to the business because more customers will see the posts and come spend their money at your place.

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  22. 1. To decide which application is best for my business, I would think about what could help the most with communicating ideas between people. This is because it is important to be able to always know what everyone else is thinking, so that they are all on the same page. In companies, there are often specialists who take care of certain things in the company that many others will not even be made aware of. It is like if the boss of a company told the design guy to create a new logo that embodies what the company is about. While the designer may be able to come up with something good, there may be great and extraordinary ideas that other workers have. They will not know what is going on, though, and their better ideas will forever be kept away. One thing that could help in the app is to give the option for anonymity, since some people are too afraid to share their ideas. Many years ago, somebody mentioning the idea of what is now a smartphone would have probably been laughed at and shunned for thinking of something that sounds impossible.

    2. An online app that could be used to improve any business’s operations is Redbooth, which is an app that allows for people to create and manage tasks for their company. They can also message everybody through the app, which allows for them to give messages with context. Rather than just texting or sending an email to someone that says “do this”, people can actually message them through the task, which makes it give more context as to what they need to do. Also, it helps everyone to be able to see all of the tasks they need to complete all in a list, which gives a much better range of what is needed to do rather than just to tell them a general idea. It provides a visual and allows communication that is well integrated.

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  23. 1. I first would try to find out if it had something that could help me be more efficient while I’m working. If it isn’t user friendly it may be too complicated to use effectively and if I had other people working with me they may not know how to use it correctly and would have to waste on trying to learn how to use it effectively when we could be using something easier. Also it would be nice to use something that lots of people are using so they all know how to use it.

    2. I think the audio memo app is a very effective way to keep track of what you are doing. And for me that is sometimes an issue since I have super short term memory. So this would help as long as I had my phone volume up a little to hear it. This could help to keep everything going smoothly without wasting much time to make them.

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  24. 1.) It would be very difficult to actually make a decision as to which one of those office apps would be best, as they all have differing levels of usage and expertise levels. For one, the Drive apps are probably the best ones for starting out with, as the layout to them is rather simple and easy to learn and master, while still having uses when one is able to master it. The iWork seems like it would probably be useful to have regardless of what you would plan to use, as it can transfer work from one office to the next, edits can be made, and then transferred back to the original office kind, so it can make work a lot easier if people have a preference for one app or another. The OpenOffice program seems like it would really be very useful as it has multiple languages, and would also work on all common computers, in addition to the fact that because of the way it is set up, changes can be made to the program itself to fit the desires of the user, or changes can just be requested, while also allowing bugs to be repeated easily. However because of those reasons, it would seem like the OpenOffice would probably be best for people who really have office apps completely down and are experts at them. Overall however, I’d probably just end up going with Microsoft Offices or Drive, as they are the ones I am most familiar with at the moment.
    2.) Two that I seen that seemed somewhat useful were Evernote and Asana, for differing reasons. Evernote seemed useful because while being a note taking app, it is available across a great variety of devices and operating systems, which would easily allow just about anyone to effectively use it, and it can also clip web pages and store audio files and then share them with different devices, regardless of what they are, with ease. Asana is a simple task management app that is shared across about 15 people for free, and is available for both ios and Android tablet devices, and can even attach files from Dropbox and other things to make updating missing co-workers very easy.

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  25. 1. All honesty i do believe a great app may be the one people may not notice it's great, to make it be judged to be great in my book it needs to actually benefit a company in what it does or how it works. Next it must not be too complicated, if a five year old can learn it so should you. Finally It should be cheap and not make us lose money just to have an ok application.
    2. A great business app that always comes to mind is Skype, it's a great way to communicate with other people over a great distance and it's one of those apps that are very cheap and easy to use.See most people wouldn't see it as that since it's just Skype but there is so much more too it, if you pay for it you can call peoples phone. It's like the perfect girl, Easy to talk to and communicate with, doesn't yell at you blah blah blah etc

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  26. 1. I believe that I would first have to examine my business before I chose an application to use. I would look at the areas where my business was having the most problems. If employees were having trouble communicating or working together, I would choose an application such as Google Drive. This would enable them to work more easily together. The simultaneous editing feature also enables them to work collaboratively. Since Google Drive is directly connected to Gmail, the employees would also have a built-in method of correspondence. However, if my company was having an issue with simple productivity, I may be more inclined to pick a program such as Office because I wouldn’t need all the bells and whistles.

    2. Any.do is a program that would not only help improve business operations, it would also help the user plan their personal tasks (thus keeping them on track). Any.do is an app that makes the most of to-do lists. You can keep multiple lists (Work tasks, project tasks, grocery list, etc.) and check them off as you complete them. The feature that makes this app special is the fact that it is fully compatible with a majority of the devices that the user may have (phone, tablet, laptop, desktop, etc.). You can also share any of your lists with whoever you would like. Say you have a major project going on at the office, your team can share a to-do list of all the parts that need to be done. You can then delegate each task and the project does not seem as large.

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  27. 1. In my opinion how I would decide which application is best for my business is how easy it is use use, how well it runs and looks, and if most of my employees know how to use it. If some employees know how to use it then they can teach other employees how to use it. Another thing that would decide what application is what we are doing. If two employees are working together on a presentation or document then I would need an application that allows for sharing. One last thing is how the interface is. When ever I see an application with a horrible interface I most likely will not use it.

    2. A app that I would use to improve business operations would be Asana for Android and iOS. Asana allows for owners and workers in a company to have a shared task list. So the owner could assign a task to a worker from his phone. It then allows for the worker to check his tasks for the day or even for the next day. Another reason why Asana is a good app is that it allows you to attach files from dropbox. Asana would really help in managing projects or day to day operations in a business.

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  28. 1.I would choose an application that fits with the company and what people like to work with that help them be productive with their work and get their job done or look to see which application that the workers work best with and use that application for the workplace

    2.the app when to work would be the best app for a working place to schedule when the person is going to be scheduled for a day, week, or even a mouth so you when to go into work and not be late for your job or an get to know when to be in ahead of time

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  29. 1. I would choose an application that best fits into the business and the company and what people like at the job or work to get the job done without any problems and see which application best fits into the job.

    2. I would like a app that displays working schedule cause if anyone wants to know what time and data they work so they can never be late at that job plus it gives them a ahead of time to check it out no problems with that.

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  30. 1.) I would chose an application that is free to use or doesn't cost a lot of money to use. I would do research of course on the application to see if its reliable.
    2.) I would use google. They have pretty much everything I could use for a business. They have charts, slides, docs, everything you can think of. My grandfather uses it for his law firm and doesn't have any problems with it. Two of my uncles and in law uses google docs ( they all work at the law firm or are apart of it). My grandpa uses Microsoft word and google, because he's old and doesn't use new stuff.

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  31. 1. Me personally I would choose an application that is pretty easy to use, is cost efficient (probably free), and works well with a lot of other companies and apps. Of course I would have to do quite a bit of research to see what apps would be the best for my company.
    2. The app or tool that I would use for my company would be Leads360 which is also known as Velocify. Velocify is basically a sales management app that helps turn leads into conversion. It also tracks your performance so you can see what areas you may be struggling in which allows you to get better. It can be a very useful app and does a lot of management for you so you don't have to. I would recommend this app to a lot of companies to help them.

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  32. 1. Ease of use would be of utmost priority in choosing what to use for my business. I want to make sure my employees are actually capable of using what I give them and I would spare no expense for the best productivity tools.
    2. I would recommend the use of BaseCamp for my business. BaseCamp is a very simple cloud-based management and communication service which companies can connect to and set up their own company "base camps". In their base camp, companies can send out alerts and company wide memos instantly, as well as collaboration areas for projects to be managed and completed.

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  33. 1. Ease of use would be of utmost priority in choosing what to use for my business. I want to make sure my employees are actually capable of using what I give them and I would spare no expense for the best productivity tools.
    2. I would recommend the use of BaseCamp for my business. BaseCamp is a very simple cloud-based management and communication service which companies can connect to and set up their own company "base camps". In their base camp, companies can send out alerts and company wide memos instantly, as well as collaboration areas for projects to be managed and completed.

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  34. 1. To decide which app would be best for my business, I would choose an application that is cheap while still giving all the tools needed to run a business. There would be a lot of different choices that fit those requirements, so I would probably have my employees try out a few different applications to see which one they thought worked best. After all, they are the ones doing most of the work, not me. I just direct them. I would also want to make sure that whatever I use it is secure, as I do not want anyone hacking into my companies information.

    2. A business app that I would consider using is one called nirvana. It is a task managing app that does a great job of organizing any info. There are few programs that are as visually appealing, and it does a fantastic job or organization. It gets rid of all clutter, and is very simple and easy to use. Most of its users also talk about how fast and efficient it is. overall, this app just seems like it would be a great app to add to a list of necessary business apps.

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  35. 1. I would decide which application to use for my information based on which one has the best features when it comes to what I need to use to grow my business. For example, if drive has features I can use to design banners, websites business cards, and logos as efficiently and quickly as possible, and more so than the other applications, then that is the one I will choose.

    2. A great tool I found to improve business operations is Mailchimp. It can be used to send much better emails, and is a must if that is what you want to accomplish. This email marketing tool helps you manage your mailing lists and easily create newsletters to send to your subscribers. You can also build and customize email templates, build a list of subscribers, and send out campaigns and view reports of the emails you are sending. This is useful f you want to learn more about your customers and send them more relevant emails in the future.

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  36. 1.The first thing that i would do would be to test the different options. I would then choose which one i think my employees would like and let them test the different mechanics and features of the program. Once we would have are results in we would make a tally and make a graph to see which one is the best.
    2. the HP LIFE program seems like it would be a good program to improve a business because it gives members access to a lot of interactive courses that link common business challenges and technology solutions.

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